Council Business


Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036
email: website:-



1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. Councillor Vacancies – To Note Councillor Vacancies and To Receive any Nominations for Co-Option
4. To Remind Councillors that all Register of Interest and Expenses forms should have been returned to Herefordshire Council and that it is councillors responsibility to check
5. To Consider Approval of Minutes of Parish Council meeting held 22nd July 2019
6. To Receive a Brief Report from Three Crosses Ward Councillor, Mr Jonathan Lester
7. Guest Speaker: Cllr John Harrington Herefordshire Council Cabinet Member for Infrastructure and Transport
8. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note:
Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
9. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
i. 192466 – Mayfields Bungalow, Ledbury, Herefordshire, HR8 2PZ Erection of a timber deck complete with handrails, balustrades and access stairs to the rear of the property. The proposed works replaces the concrete steps from a previous planning application (July 2015) Retrospective
ii. 192692 Priors Court, Aylton, HR8 2QE Proposed single storey extension to widen existing wing of the building. Changes to downstairs internal layout.
iii. 192840 Green Gables, Hereford Road, Ledbury, HR8 2PZ Proposed revised access.
iv. 192944 Trumpet Cottage, Trumpet, Ledbury Proposed replacement dwelling, new garaging and change of use of curtilage to provide additional parking space for garage and car sales
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
10. Finance:
a) To Receive report from Finance Working Group
b) To Consider Adopting New Financial Regulations
c) To Discuss Precept Requirement for 2020/2021
d) To Note Finance Report and Bank Balances and agree bank statements by signing
e) To Consider Payments of Outstanding Accounts
000485: Autela Group Ltd – Payroll Services Q2 – £47.08
000486: J Chester – clerk salary Aug/Sept as agreed
11. Highways/Footpaths:
a) To Receive Update on A4172 from the Highways Working Group and discuss Litter Pick
b) To Discuss footpath LM4 pre-order consultation
c) To Note any new Highway and Footpath Defects and work for the Lengthsman
12. Information Section / Correspondence / Discussion:
a) To Discuss Putley Press magazine
b) To Discuss Siting of repaired Notice Board
c) To Discuss Trumpet Bus Shelter
d) To Consider General Power of Competence
e) To Discuss Oasis Lodges planning permissions
f) To Review Information and Outstanding Actions
13. Reports: To receive any reports from meetings attended
14. Training: To note any forthcoming training dates
15. To Raise items for next scheduled Parish Council Meeting (no discussion)
16. To Confirm Date and Time of Next Scheduled Meeting as Monday 25th November at 7.30pm

Signed: JLChester (Clerk to the Parish Council)                                                                                       Dated: 20th September 2019

The press and public are cordially invited to attend the meeting


DATES OF SCHEDULED MEETINGS – (all held at Munsley WI Hall at 7.30pm unless advised otherwise)
2019 – Monday 30th September, Monday 25th November
2020 – Monday 27th January, Monday 30th March, Monday 25th May
• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Cabinet member for Highways invited to PC meeting 30th Sept
• All A4172 correspondence collated and circulated*
• Site meeting arranged Knapp Farm (subsequently cancelled)
• Putley Press contacted to request Munsley parish is included in circulation
• Finance Working Group meeting arranged for Monday 2nd September
• Aylton Pond railings need reinstalling after a RTA – reported to Balfour Beatty CAS733500 B6Y4H2
• 2020-2021 Draft Budget prepared
• New Finance Regulations drafted after Finance meeting
• Oasis Lodges copies of planning permissions requested from Herefordshire Council
• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – Herefordshire Road Closures Aug & Sept *
• Herefordshire Rural Hub – Aug & Sept newsletters *
• Herefordshire Council – Invitation to PC Summit 20th September *
• Herefordshire Council – Powerpoint Slides from PC Summit *
• Herefordshire Council – Children & Young Persons Showcase *
• Herefordshire Council – Public Green Spaces Grant *
• Herefordshire Council – Fastershire Broadband community meeting *
• Herefordshire Council – Invitation to share your views on Highways Network *
• Herefordshire Council – Hereford Transport Package & South Wye Package Decision *
• Engagement West Midlands – Water Abstraction Authorisations *
• TWM – Traffic Control Systems *
• West Mercia Police – We don’t buy Crime Smartwater *
• Cllr Liz Harvey – Ledbury Viaduct Housing Satisfactory Access *
• HALC – Training Diary *
OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-
Oct 18 7.2 Clerk ongoing Monitor Condition applied to 182203 Newbridge Farm for footpath diversion
Oct 18 9.4 Clerk ongoing Keep Old Pickling Plant on agenda every six months
Mar 19 10.5 Clerk ongoing Report inadequate road signs at Falcon Lane / A438
Mar 19 10.6 Clerk ongoing report blocked drains / flooding near The Verzons and The Nest
Mar 19 16b Clerk ongoing Instruct lengthman to clear brambles from AL2
Mar 19 16b Clerk complete report flooding on bends between Falcon Lane and Lily Hall Lane
July 19 11c Clerk reported Footpath LM4 Hereford Trail blocked by crop – reported to Balfour Beatty
CAS733497 F5S2B0 11073680
July 19 11c Clerk reported Vegetation obscuring numerous road signs reported to Balfour Beatty
July 19 12b Clerk ongoing Clerk to contact the Nest / Trumpet Corner re siting of Parish Council Notice
July 19 12c Clerk ongoing Clerk to send FOI request asking for copies of Risk Assessment Reports
undertaken on Trumpet Bus Shelter
July 19 12g Clerk ongoing Clerk to produce GDPR email circulation form and obtain councillors
signatures for consent

PLANNING RECORD – (last six months)
184082 Green Gables, Ledbury, HR8 2PZ Certificate of lawfulness for existing use of land for the keeping of animals namely: horses, and rare breed poultry, duck, geese, turkey PC Comment: The Parish Council have concerns over the environmental and welfare conditions the animals are kept in and believe that Herefordshire Council should seek advice from DEFRA and make a site visit. The field is an eyesore visible from the A438 and is having a detrimental effect on adjacent properties. Maintenance of hedges and the use of agricultural fencing rather than high metal barrier fencing would be more appealing. The field access is often churned up resulting in damaged verges and effecting drainage with the result of water pooling on the A438 during heavy storms endangering road users.
184486- Land off Roman Road, Newbridge, Aylton, Ledbury, Herefordshire Proposed 6 holiday lodges with new access PC Comment: Although Pixley and District Parish Council would normally encourage this type of diversity and tourism we OBJECT to this planning application for the following reasons:-
ACCESS – The Parish Council have already made Herefordshire Council aware of their concerns regarding speed and road safety along the A4172 and another new entrance onto this road would only increase these concerns. There are a number of property entrances very near to the proposed new entrance and more slow vehicle movements would increase congestion and the likelihood of accidents. The applicant states that there is an existing gate between the site access drive and the verge on the A4172. This new gateway was actually installed in Spring 2018, without planning permission, by removing an existing full hedgerow, there was never an existing entrance onto the A4172, and this would be evidenced by Google Maps photos of the site and by many local residents witnessing it being installed last year.
LOCATION OF LODGES – The Parish Council have concerns over the location of the proposed lodges as they will be on the boundary of the site and within close proximity of livestock buildings and lodges on an existing holiday park resulting in a negative impact on these businesses. The Parish Council also feel that the density of the lodges on the proposed site is too intense.
In the event that the planning approval is granted the Parish Council would like to see robust conditions regarding the future running of the site to ensure that it is used solely for the purpose as set out in the application.
1. No letting to exceed 4 weeks in any eight week period
2. Lodges not to be disposed of individually only as a complete site.
3. No permanent occupation for management reasons.
The conditions are intended to preserve the intended holiday use and to prevent “back door development ”
192114/AM Haygrove Falcon Lane Ledbury Herefordshire HR8 2PY Proposed non-material amendment to planning permission DCNE2009/0425/F(Retention of polytunnels upon fields H, M, P, Q, R, W, X and Z together with the partial removal of polytunnels from Fields F, G, I, K, L, M, Q, X and Z; and a comprehensive landscaping scheme for the whole site) – to add a condition which relates to the approved plans (as listed in informative no. 4 of DCNE2009/0425/F)
192043 – Barn at Alderbrook Farm, Little Marcle HR8 2LB – (Prior Approval) Notification for prior approval for a proposed change of use of an agricultural building to a dwelling house (Class 3) and for associated operational development. Creation of a one smaller and three larger dwellinghouses. PC Comment: The Parish Council have no comments to make
191923 – The Laddin Farm, Little Marcle, HR8 2LB (Retrospective Application) The installation of exhaust flue associated with the operation of a biomass boiler. PC Comment: The Parish Council have no objections.
191962 – Tompion, Munsley, HR8 2SH Proposed ancillary annex accommodation PC Comment: The Parish Council support this application
192311 – Holly Dene, Baregains Lane, Little Marcle, HR8 2JU Removal of condition 2 of Outline application 1760/77 (bungalow) and condition 1 of Reserved matters application 0891/79 (Contruction of bungalow and garage). To allow removal of agricultural occupancy restriction. PC Comment: The Parish Council have no objections
P192867/XA2 Land off Roman Road, Newbridge, Aylton, Ledbury Application for approval of details reserved by condition 4&5 attached to planning permission 184486. Hfd Council not accepting comments on this application.
P192960/XA2 Newbridge Farm Park, Aylton, Ledbury, HR8 2QG Application for approval of details reserved by conditions 3&4 attached to planning permission 182203. Hfd Council not accepting comments on this application
184146 Green Gables, Hereford Road, Ledbury, HR8 2PZ Conversion of the Forge to residential use and extensions to include glass link, first floor extension and dormer windows, Change of use of land to residential curtilage.
PC Comment:
191983 Knapp Farm, Pixley, Ledbury, HR8 2QB Proposed extension of two existing concrete yards with two attenuation ponds to capture and slow surface run off. The proposed would create two bunds along the boundary to reduce noise of existing activities to neighbours. This may benefit neighbours by moving activities further away from neighbouring houses. We offer to relocate the pond to a better place of more significant nature value if necessary. The proposed would re profile the area under the poly tunnels to lose the spoil from the pond and yard excavations. This is shown on the cross section drawings and the submitted plans with levels.
PC Comment: The Parish Council request further information on concerns they have
192496 & 192497 Trumpet Inn, Trumpet, Ledbury, HR8 2RA Proposed fire escape from managers upper floor accommodation, freestanding handrails / guardings across flat roof and alterations.PC Comment: No objections
PC Comment: The Parish Council have no objections